Services for Organizations

Using our research, best practices and expertise, we help you understand how to optimize your business processes using applications, information and technology. We provide advisory, education, and assessment services to rapidly identify and prioritize areas for improvement and perform vendor selection

Consulting & Strategy Sessions

Ventana On Demand

    Services for Investment Firms

    We provide guidance using our market research and expertise to significantly improve your marketing, sales and product efforts. We offer a portfolio of advisory, research, thought leadership and digital education services to help optimize market strategy, planning and execution.

    Consulting & Strategy Sessions

    Ventana On Demand

      Services for Technology Vendors

      We provide guidance using our market research and expertise to significantly improve your marketing, sales and product efforts. We offer a portfolio of advisory, research, thought leadership and digital education services to help optimize market strategy, planning and execution.

      Analyst Relations

      Demand Generation

      Product Marketing

      Market Coverage

      Request a Briefing

        Ventana Research Analyst Perspectives

        << Back to Blog Index

        Candidate Engagement “Best Practices” Aren’t Always Best

        Human resources and recruiting departments, and most job candidates, are well aware that we are firmly in a seller’s market when it comes to finding and hiring high-quality talent. Primary reasons for this include record low unemployment, the need to fill a variety of digital-age jobs across all industries that did not exist a few years ago and organizations competing fiercely to make their value proposition to candidates more attractive. This emphasis on effectively engaging candidates to maximize recruiting has motivated employers to devise new ways of elevating candidate interactions and personalizing the engagement experience. Some of these new methods are proving effective, while others may yield better results only when other variables are present.   

        To better understand the ways organizations are engaging candidates in this competitive environment, Ventana Research is launching Dynamic Insights research into candidate engagement. This research will assess what candidate engagement practices are working, the role technology plays and the potential benefits of excelling in this endeavor. Using concise web-based surveys, the Ventana Research Dynamic Insights platform gathers real-world data while immediately providing research participants with a personalized assessment of their organization’s efforts based on their responses, as well as research- and experience-based advice on potential next steps to improve. Each participant who completes the survey is provided insights to support decisions ranging from prioritizing application and technology investments to what best practices are most relevant to their organization’s efforts.

        In developing our candidate engagement research, we note that a major byproduct of the transition from a buyer’s to a seller’s market is that talent acquisition has become much less transactional and much more about meaningfully engaging candidates. While the former involves populating the candidate funnel and filling jobs quickly, the evolving engagement process of recruiting is characterized by many of the same steps involved in strategic sales: establish rapport, build trust, generate initial interest or curiosity, discover what is operating behind the scenes by cultivating authentic interactions that enable the potential candidate to express his or her goals, motivations and concerns. Only then, if appropriate, do the parties begin a more serious dialogue.

        Particularly when the job to be filled involves skilled labor at the higher end of the pay scale, this process usually takes time, which is why focusing on the metric “time to fill” without considering skill and salary often is a bad practice. After all, what’s so great about hiring the wrong people faster? And the means by which candidates are effectively engaged vary, usually based on the job and surrounding supply-and-demand dynamics, as well as how actively the individual targeted for a discussion is seeking a position.

        Those individuals not actively seeking a new position (“passive candidates”) can be among the most desirable talent out there, but it’s often a difficult population to reach. It’s therefore important to quickly ascertain the communication preferences of candidates as well what might entice them to consider another opportunity.

        In my view, what many organizations believe to be best practices for engaging job candidates aren’t always optimal for achieving the goal at hand. Here are three innovative candidate engagement practices that organizations should scrutinize to confirm their effectiveness:

        (Not So) Intelligent Virtual Assistants

        Using an Intelligent Virtual Assistant (IVA), as opposed to a dumb chatbot, can be a great way to efficiently engage candidates, especially active job seekers. However, the ubiquitous question “what is your current job title?” isn’t likely to be helpful if the virtual assistant then launches into a dialogue about openings relevant only to that person’s current job. Asking the individual “what type of position interests you the most?” instead can make a huge difference. At the very least, after asking about the current job title, the next question should be “Do you want to pursue the same type of role?”

        Overemphasizing Conversion Rates

        In recruiting, many organizations still focus on the conversion metric — the percentage of “candidate suspects” converted to “QIA” (qualified, interested and available) candidates, and then the degree of success hiring those QIAs. This approach is myopic and risky, even more so if pressure to deliver on this metric has the effect of influencing recruiters or candidates to say what they have to say to move the process forward. This can seriously compromise the goal of both parties: to realistically and accurately assess the fit.

        Job Postings Don’t Sell 

        The reality is that even the most creative, attention-getting job postings don’t truly sell anyone not already predisposed to a job opportunity. Why not? Because unlike the written words in a great novel, a job posting cannot create an immersive experience for the reader. Another medium such as a video clip or video in conjunction with some written context will usually be more effective in engaging a job seeker or talent being sought. Better yet is to provide a video clip (directly or through the career site) of an enthusiastic employee in a similar role introducing him- or herself and talking about what’s great or unique about the company, or perhaps how the organization truly values diversity, internal mobility, teamwork, giving back to the community or other manifestations of company culture.

        Our Dynamic Insights research into candidate engagement is designed to sharpen our understanding of what works best in this challenging hiring market environment. Take part in our Dynamic Insights Candidate Engagement survey by clicking here.



        Our Analyst Perspective Policy

        • Ventana Research’s Analyst Perspectives are fact-based analysis and guidance on business, industry and technology vendor trends. Each Analyst Perspective presents the view of the analyst who is an established subject matter expert on new developments, business and technology trends, findings from our research, or best practice insights.

          Each is prepared and reviewed in accordance with Ventana Research’s strict standards for accuracy and objectivity and reviewed to ensure it delivers reliable and actionable insights. It is reviewed and edited by research management and is approved by the Chief Research Officer; no individual or organization outside of Ventana Research reviews any Analyst Perspective before it is published. If you have any issue with an Analyst Perspective, please email them to

        View Policy

        Our Analysts

        Subscribe to Email Updates

        Posts by Month

        see all

        Posts by Topic

        see all

        Analyst Perspectives Archive

        See All